Commercial Property Administrator

Job description and person specification

Title: Commercial Property Administrator 

Department: Commercial Property

Reports to: Head of Commercial Property

Job purpose summary:

The Property Administrator will play a vital role within LTN’s Property team, overseeing various aspects of property administration across the commercial portfolio. This position supports the effective management of property assets, ensuring smooth operation of administrative processes, accurate financial tracking, and efficient coordination of contracts and property leases.

As a key contributor to the Property function, the Property Administrator will assist providing support for the Commercial Property team. The role demands a highly organised, proactive, and detail-oriented individual who thrives in a dynamic environment and takes pride in delivering excellence in property administration.

We are seeking an enthusiastic, analytical, and driven professional who is eager to make a tangible impact and support the continuous improvement of property performance across the business.

Key responsibilities and accountabilities:

  • Oversee day-to-day property administration activities across all sites to include data inputting, purchase orders and general administration functions.

  • Maintain accurate property records, lease documentation, and contract databases.

  • Support capital projects and financial performance reporting through data analysis and documentation management.

  • Help to coordinate property-related invoices, recharges, and budget tracking.

  • Contribute to the preparation of reports, dashboards, and presentations.

  • Liaise with internal teams, external partners, and contractors to ensure compliance and timely delivery of property objectives.

  • Support the implementation of property systems, policies, and process improvements.

  • Contribute to delivering a great guest experience by performing your role with accuracy and efficiency. Recognising that every task whether guest facing or behind the scenes contributes to supporting the company’s overall LLA Way Strategy and service standards.

  • Proactively and positively promote the LLA Way initiatives and projects with all employees and the wider airport community.

Knowledge, skills & experience required:

  • Experience of working in an administrative role (desirable)

  • Financial Awareness: some basic knowledge of budgeting, invoicing and capital project delivery.

  • Compliance and Governance: Familiarity with property compliance requirements, such as health & safety, insurance, and statutory obligations. (is an advantage)

  • Systems and Technology: Proficient database management and Microsoft Office (particularly Excel, Word, and PowerPoint). Experience with financial or asset management software is an advantage.

  • Data Management: Ability to collect, analyse, and present data clearly to support decision-making and performance tracking.

  • Reporting and Communication: ability to the contribution of prepare professional reports, dashboards, and presentations for stakeholders.

  • Good Mathematics Skills are required.

This job description is intended to give an appreciation of the role and the range of duties and responsibilities to be undertaken. It does not attempt to detail every activity. Specific task and objectives will be agreed on an on-going basis. The post holder will be required at all times to perform any other reasonable tasks, as requested by the Line Manager in order to meet the operational needs of the business.

For any further information, please contact the Human Resources department [email protected] London Luton Airport Operations Ltd collects your personal information when you submit your application. For more details about the personal information LLA collects, how we collect it, why we need it, what we do with it, how long we keep it and what your rights are, please see our privacy notice at https://www.london-luton.co.uk/privacy-notice. 

LLA is committed to fostering, promoting and preserving a culture of diversity, equality and inclusion, as we carry out our mission.  We will always be respectful and seek to learn from those different from ourselves.  We strive to be an equal opportunities employer and we are determined to ensure that no applicant or employee has a negative experience for being who they are.  We welcome all applications!

To apply:

If you wish to apply for this role, please send your CV that summarises your knowledge, skills, and experience within the context of the Commercial Property Administrator job description to [email protected], using the reference CPA1811 in the subject line. In the body of the email, please make sure to include the following:

  • Current and expected salary

  • Notice period/availability to start

  • Right to work in the UK / sponsorship requirements

  • Whether you are happy to travel to Luton three days a week